How to Book Group Travel With Air Canada?

Planning a group trip is exciting but can also feel overwhelming. Thankfully, Air Canada Group Travel makes the process smooth and stress-free. Whether you’re organizing a family reunion, a school trip, a corporate retreat, or a destination wedding, Air Canada’s group travel services offer special benefits and an easy booking process for groups of 10 or more passengers traveling together.

In this blog, we’ll guide you step-by-step on how to book Air Canada Group Travel, answer common questions like deposit requirements, and share tips to ensure your group trip is a memorable experience. Let’s dive in!

What Is Air Canada Group Travel?

Air Canada Group Travel is a specialized service designed for groups of 10 or more passengers traveling on the same flight. It’s ideal for:

• Family gatherings or reunions

• Sports teams heading to tournaments

• Corporate retreats or business events

• School or university trips

• Religious or cultural group travel

When you book as a group with Air Canada, you unlock exclusive benefits that aren’t available for individual travelers. These include discounted fares, flexible payment options, advanced seat selection, and more.

Benefits of Booking Group Travel with Air Canada

Choosing Air Canada Group Travel comes with several perks:

1. Discounted Fares

Group bookings often qualify for special fare discounts. This can result in significant savings compared to individual bookings.

2. Flexible Payment Options

To confirm your group’s reservation, you’ll need to pay a deposit. The remaining balance can be paid closer to the departure date, giving you time to organize payments from all group members.

3. Complimentary Tickets

Depending on the size of your group, Air Canada may offer complimentary tickets. For instance, larger groups often receive one free ticket for every 20 passengers booked.

4. Advance Seat Selection

Your group can choose seats together in advance, ensuring everyone sits in close proximity.

5. Dedicated Support

Air Canada assigns a dedicated group travel agent to assist with your booking. This expert ensures all your needs are met and handles any changes or special requests.

6. Checked Baggage Allowance

Each passenger in your group is entitled to at least one checked bag, simplifying the travel process for everyone.

Also Read: Air Canada Seat Selection

Step-by-Step Guide to Booking Group Travel with Air Canada

Step 1: Submit a Request

The first step to booking group travel is submitting a request through Air Canada’s official website. Here’s how to do it:

1. Visit the Air Canada Group Travel page.

2. Fill out the group travel request form with the following details:

• Number of passengers (minimum 10)

• Travel dates and destinations

• Preferred departure and return times

Alternatively, you can contact an Air Canada group travel agent directly for assistance. If you’re planning a vacation package, Air Canada Vacations also offers group booking services.

Step 2: Receive a Quote

After submitting your request, Air Canada’s group travel team will provide a customized quote tailored to your group’s needs. The quote includes:

• Fare details

• Deposit requirements

• Payment deadlines

• Terms and conditions

This step ensures transparency and allows you to review the costs before confirming the booking.

Step 3: Confirm Your Booking

To lock in the group fare, you’ll need to pay a deposit. The deposit amount varies depending on the size of your group and travel details. Once the deposit is paid, your group’s seats are reserved.

Step 4: Provide Passenger Information

Closer to your departure date, you’ll need to submit a finalized list of passengers. Make sure all names are spelled correctly to avoid issues at check-in.

Step 5: Make Final Payment

The remaining balance is typically due 30-60 days before departure. After payment is complete, you’ll receive e-tickets for your group.

Step 6: Enjoy Your Trip!

On the day of travel, arrive at the airport early to ensure a smooth check-in process. Air Canada’s dedicated team will be there to assist if needed.

Does Air Canada Charge a Deposit on Group Bookings?

Yes, Air Canada requires a deposit to secure group bookings. The deposit ensures your group’s seats are reserved at the quoted fare. The amount varies depending on the group size, destination, and travel dates. Here are a few key points to remember:

• The deposit is typically non-refundable.

• Payment deadlines for the deposit and final balance will be outlined in your quote.

• Failure to pay the deposit on time may result in the cancellation of your group’s reservation.

By paying the deposit, you lock in the quoted price and guarantee your group’s seats on the flight.

Tips for a Smooth Group Travel Experience

1. Plan Early: The earlier you book, the better your chances of securing preferred flight times and discounted fares.

2. Communicate Clearly: Keep all group members informed about travel details, payment deadlines, and required documents.

3. Use a Travel Agent: An Air Canada group travel agent can simplify the process and handle any unexpected issues.

4. Confirm Details: Double-check all passenger information before submitting it to avoid errors.

5. Arrive Early: On the day of travel, arrive at the airport at least 3 hours before departure to allow time for group check-in.

Additional Support

If you have more questions or need assistance during the booking process, you can contact Air Canada's group travel team directly. They are available to help with any inquiries you might have. 

Why Choose Air Canada for Group Travel?

Air Canada is one of the most trusted airlines in North America, offering a seamless travel experience for groups. With a robust network of destinations, flexible payment options, and excellent customer service, Air Canada ensures your group’s journey is hassle-free from start to finish.

By following the steps outlined in this guide and taking advantage of the benefits offered by Air Canada Group Travel, you can create unforgettable memories with your group. Whether it’s a family getaway, a school adventure, or a business trip, Air Canada’s group travel services have you covered. Happy travels!

Air Canada Group Travel takes the stress out of organizing trips for 10 or more passengers, offering special fares, flexible payments, and dedicated support. By booking early, staying organized, and using the airline’s group services, you can focus less on logistics and more on creating memories together. Whether it’s for family, school, business, or leisure, Air Canada ensures your journey is smooth from booking to boarding.

FAQs about Air Canada Group Travel

1. How many people are needed for Air Canada Group Travel?

A minimum of 10 passengers traveling on the same flight qualifies as a group.

2. Does Air Canada offer discounts for group bookings?

Yes, group fares often come at a discounted rate compared to individual tickets.

3. Is a deposit required for group travel with Air Canada?

Yes, a non-refundable deposit is needed to confirm your group booking.

4. Can I make changes to a group booking later?

Yes, but changes depend on fare rules and may include fees.

5. Do all group members need to travel together?

Yes, group bookings require passengers to be on the same flight and itinerary.